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- WELCOME TO PACK TRACKER!
-
- An OVERVIEW OF PACK TRACKER
-
- PACK TRACKER is a menu driven program which stores valuable information on
- the Scouts and Scouters of a Pack and presents that information in various
- reports of use to the Pack during its operation.
-
- Before any reports can be produced from the PACK TRACKER program, the user
- must give PACK TRACKER certain data to process. This input process starts by
- adding records to a Pack roster. It is continued by updating individual Cub
- Scout or Scouter records with the details of Advancement progression, Activity
- Badges earned, Pack and Den Offices served, and information on any/all Training
- received. The process continues by the addition of Pack Meeting Attendance data
- and relevant details from all Pack and Den Activities.
-
- Depending upon the amount of data provided to PACK TRACKER, the program
- will generate a roster of Cub Scouts, sorted by either name or by Den and name,
- Scouter rosters and a roster of Former Pack members; three different types of
- mailing labels in five available configurations plus 2 different type of ASCII
- files which can be used by assorted word processing programs; an individual
- record for each Cub Scout or Scouter; and an attendance summary for all Cub
- Scouts.
-
- PACK TRACKER requires 295K RAM and runs better on a hard disk system,
- although it will run more than adequately on a high density double disk drive
- system. The number of Scouts/Scouters which the system can track is limited
- only by the amount of storage medium; systemically, PACK TRACKER is designed to
- accommodate up to 499 Cub Scouts and 500 Scouters before requiring a total
- purging.
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- i
- PACK TRACKER
-
- TABLE OF CONTENTS
-
- SUBJECT PAGE
- NUMBER
-
- Overview i
- Table of Contents ii
- 1 Installation of PACK TRACKER 1
- 2 Adding Data to the Pack Roster 2
- 3 Editing Data in the Pack Roster 3
- 4 Deleting Data from PACK TRACKER 3
- 5 Updating an individual Cub Scout's Record 4
- 6 Adding Pack/Den Activities 4
- 7 Printing Rosters or Labels 5
- 8 Printing Specified Reports 6
- 9 Updating Pack Attendance Records 6
- 10 Backing Up PACK TRACKER Data
- to Floppy Disk 6
- Setting/Changing Printer Control Codes App. A
-
-
-
- "This program is produced by a member of the Association of Shareware
- Professionals (ASP). THE ASP wants to make sure that the shareware
- principle works for you. If you are unable to resolve a
- shareware-related problem with an ASP member by contacting the member
- directly, ASP may be able to help. The ASP Ombudsman can help you
- resolve a dispute or problem with an ASP member, but does not provide
- technical support for members' products. Please write to the ASP
- Ombudsman at 545 Grover Road, Muskegon, MI 49442 or send a CompuServe
- message via CompuServe Mail to ASP Ombudsman 70007,3536."
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- ii
- 1.0 RUNNING SETUP FOR PACK TRACKER
-
- 1.0 SYSTEM CONSIDERATIONS. PACK TRACKER will operate better if your
- CONFIG.SYS file contains these commands:
- FILES = 20
- BUFFERS = 20
- Additionally, the PATH command in your AUTOEXEC.BAT file should allow for a
- search of both drives [PATH = A:\;B:\], if on a double drive system. The
- PATH statement for a hard disk system need not include the TRACKER
- subdirectory, but may do so if that is your desire.
-
- 1.1 SETUP.EXE, included on the distribution diskette(s), is a
- program that should be run prior to attempting to run PACK TRACKER. SETUP
- will ask you certain questions that it needs to build the various constants
- that will be referred to by PACK TRACKER while running.
-
- 1.2 Making backup copies of PACK TRACKER. Make a backup copy of
- the compressed PACK TRACKER system before continuing. This way, should
- something happen to your program files, you will have a copy of the
- original files with which to replace them.
-
- 1.2.1 Double Disk Drive Systems. If you will be running PACK
- TRACKER on a double disk drive system, make backup copies of the
- distribution diskettes BEFORE decompressing the programs or running SETUP.
- This will allow you to run SETUP at a later time should you move or
- purchase a computer with different storage medium configurations. There are
- no hidden files on the distribution diskette(s) so that you may use either
- "COPY" or "DISKCOPY" to copy the files. Store your distribution diskette(s)
- somewhere safe until you need them again.
-
- 1.3 Decompressing PACK TRACKER files.
-
- 1.3.1. For use with a double disk system. To run PACK
- TRACKER on a double disk system, you will need two high density disks
- already formatted to receive files. After an initial decompression of files
- using PKUNZIP, move all data files (those with a ".DBF" extension to one
- disk. Copy the SETUP.EXE file to the same data disk. The second disk
- should contain the PACKTRAK.EXE file, all .LBL files, and all .FRM files.
- After printing necessary documentation, all document file (*.DOC,
- PACKING.LST, etc.) can be removed from your operating disks.
-
- 1.3.2. Hard Drive Systems. PACK TRACKER is designed to
- operate on any ONE subdirectory of a hard disk system; the writer
- recommends using "PACKTRAK" but the naming of this subdirectory is totally
- up to the user. Once the subdirectory is created ["MD <subdirectory
- name>"], move to that subdirectory ["CD <subdirectory name>"], and copy all
- files ["COPY A:*.*", once for each diskette] into that subdirectory. Store
- your distribution diskette(s) somewhere safe until you need them again. If
- space on your hard drive is a consideration, all documentation files can be
- removed after they have been printed off for reference.
-
- 1.4 RUNNING SETUP.EXE. If installing PACK TRACKER on a hard
- disk, simply type "SETUP <cr>" while in the subdirectory which contains the
- PACK TRACKER files. If installing PACK TRACKER on a double disk drive
- machine, ensure that the disk with PACKTRAK.EXE is in drive B and the disk
- with SETUP.EXE is in drive A.
- -1-
-
- 1.4.1 RESPONDING TO SETUP. SETUP will ask you for your
- Council and District names. After you respond to these questions, SETUP
- will ask for your Unit and Number; here you should type in either "PACK
- nnnn" (where nnnn is the national number assigned to your unit). SETUP will
- then ask if PACK TRACKER will be running on a hard disk system. Respond "Y"
- or "N", as appropriate. SETUP will then repeat the information you have
- typed in to insure that what you see is what you want. Type "Y" to accept
- the data or "N" to return SETUP to a place in the program where it will
- request the data again.
-
- 1.4.2 WHAT IS SETUP DOING? All that SETUP is doing is
- creating a file [IDENT.MEM] that will be invoked during the running of PACK
- TRACKER so that PACK TRACKER will know where it is to operate and how to
- refer to your council, district, and unit.
-
- 1.5 RUNNING PACK TRACKER. To run PACK TRACKER, type "PACKTRAK
- <cr>" at the DOS prompt.
-
-
- 2.0 The PACK TRACKER Master Menu. The screen you first see upon
- successfully loading PACK TRACKER contains the system's Master Menu. From
- this screen you can select to add, edit or delete a Cub Scout's records;
- add, edit or delete a Scouter's records; update records in the system
- (explained below); invoke the reports modules (providing labels, rosters
- and pre-formatted reports); adjust the printer settings or exit the system.
- To move from one option to another, either press the letter that begins the
- desired option or use the cursor control arrows on your keyboard to move
- the cursor the desired option and press Enter.
-
- 2.1 Mechanics of Adding Data. To add roster data, select either
- Scout or Adult, as appropriate. Then, move the cursor to the "ADD..."
- option and press Enter or press the letter "A". If, having done this, you
- then decide you don't want to add a record to the roster, press the
- "Esc"ape key in the First Name & Initials field and then press "E" for exit
- at the end of the record.
-
- ** 2.1.1 TIP: Throughout PACK TRACKER, keep the CAPS LOCK
- function of your computer ON. While most of the sorting done throughout
- PACK TRACKER is date related, the reports produced will be more uniform if
- all letters are in upper case throughout. This is not, however, a
- requirement for entering data in any field as PACK TRACKER converts data to
- upper case where that is required.
-
- 2.2 Discussion of the contents of the various fields in the PACK
- Roster dataset. While many of the fields in this record are self
- explanatory, there are a few which require expansion. For some fields, this
- expansion is simply in the form of tips while for others there are some
- system requirements. Please read these carefully.
-
- 2.2.1 RECORD [A]. This is a machine-generated field which
- simply tells you how many records are in your dataset.
-
- 2.2.2 DATE [B]. This is a machine-generated field which
- simply tells you the date your machine believes it is. NOTE: Some operators
- lazily do not insure that their computer has the correct date and time on
- -2-
- the system clock before they begin work. PACK TRACKER uses the system clock
- to fill a field in the Pack Roster which indicates when the Cub Scout or
- Scouter concerned joined the unit. This field is later used when
- transferring a Cub Scout or Scouter from the active to the Former Member
- dataset. PLEASE INSURE THAT YOUR SYSTEM CLOCK IS CORRECT PRIOR TO STARTING
- PACK TRACKER.
-
- 2.2.3 FIRST NAME & INITIALS. Self explanatory. Note the
- comments in 2.1 regarding aborting data entry.
-
- 2.2.4 FAMILY [or LAST or SUR-] NAME. Self explanatory.
-
- 2.2.5 ADDRESS, CITY, STATE. Self explanatory.
-
- ** 2.2.6 ZIP, PLUS4, AREA CODE, TELEPHONE. Self
- explanatory. Notice that the space for area code is larger than most area
- codes. This might give you space for telephone and extension, in area code
- and telephone number slots, if the area code is known and will never
- change; maximum characters in the area code blank is 7.
-
- 2.2.7 PACK DATA. Self explanatory. Advancement date should
- be written as YYMM [e.g., 8902 for February 1989.].
-
- 2.2.8 FAMILY DATA. Self explanatory. The Telephone numbers
- allow for a 5-character extension as well as an 8-character telephone
- number.
-
- 3.0 EDITING PACK TRACKER PACK ROSTER RECORDS
-
- 3.1 Mechanics of Editing PACK TRACKER Pack Roster Records. With the
- PACK TRACKER Master Menu displayed, select either Scout or Adult, as
- appropriate. At the next menu, press the "E" key or move the cursor to the
- "EDIT>>>" option and press Enter. PACK TRACKER will prompt you for the name
- of the individual whose roster record you wish to edit. A <cr> at that
- prompt will take you back to the PACK TRACKER Main Menu. If you type in a
- Cub Scout or Scouter's name at the prompt, PACK TRACKER will find that
- individual's roster record and display it on the screen for editing.
-
- ** 3.1.1 In section 2.2.2, we mentioned that PACK TRACKER uses
- the system clock and that one of the uses of the system clock is to add
- data to this BEGDATE field. Since you will be entering all members of the
- unit at one or two sittings in order to get this system up and running,
- before you get too far into using the system you want to remember to edit
- these BEGDATEs to the correct dates for each member of your unit.
-
- 4.0 DELETING A MEMBER OF YOUR UNIT FROM PACK TRACKER
-
- 4.1. Mechanics of Deleting a Member of the Unit from PACK
- TRACKER. With the PACK TRACKER Master Menu displayed, select either Scout
- or Adult, as appropriate. At the next menu, press the letter "D" or move
- the cursor to the "DELETE..." option and press Enter to activate the
- deletion module. WARNING: BE SURE THIS IS WHAT YOU WANT TO DO BEFORE YOU
- PROCEED TOO FAR INTO DELETE.
-
- ** 4.1.1 This module will prompt you for the name of the
- individual whose record you want to delete from the database. The system
- -3-
- will go to that record and verify that this is the individual you want out
- before proceeding. Upon verification, PACK TRACKER will delete ALL
- references to that individual from all secondary datasets [e.g.,
- Advancement Dataset, Training Dataset, etc.] and will then move the name,
- date the individual joined the unit [BEGDATE] and date you are making this
- deletion into the Former Member Dataset. This is another reason to insure
- that the systems clock is correct before entering PACK TRACKER.
-
- ** 4.1.2 TIP: Do an edit of the individual to be deleted
- prior to deletion to ensure that a member's BEGDATE, and name is as you
- want it to appear in the Former Member dataset. Further, print two copies
- of the individual's record with the pack (one for the individual and one
- for the pack's records) before you delete the Cub Scout or Scouter.
-
- 5.0 UPDATING AN INDIVIDUAL SCOUT OR SCOUTER'S RECORD
-
- 5.1 Mechanics of Updating and Individual Cub Scout or Scouter's
- Record. At the PACK TRACKER Main Menu prompt, press the letter "U" or move
- the cursor to the "UPDATE ..." option and press Enter to invoke the
- portions of the program which will update the various secondary datasets.
- You will be presented with a secondary menu in which you will be offered
- the option to add to an individual's record for Activity Badges,
- Advancement, Training, or Pack or Den Office held. You will also be given
- an option to record Pack Uniform Inspection scores or to enter
- participation in a Pack or Den activity. Depending upon the option you
- select at this second menu, you will then be prompted for various pieces of
- information that the system will require to add data to a specified dataset.
-
- ** 5.2 TIPS: Add all non-BSA training an individual may have
- received to the Training dataset. Add Arrow of Light and other appropriate
- awards [50 Miler, International Activities, etc.] to the Training Dataset.
- In this way, this information will appear on the Individual Record when
- that report is printed.
-
- 5.3 Adding a Pack or Den activity to the database. PACK TRACKER
- will then ask you for certain data regarding the activity to be logged,
- discussed below, which will then be added to the ACTYLOG dataset. PACK
- TRACKER will then take you through the Pack Roster, asking you if each
- member did or did not participate in the activity. Your responses to this
- query will decide whether a particular individual's record is updated with
- the activity information or not. About the various fields in the ACTYLOG
- dataset:
-
- ** 5.3.1 Activity. You will be prompted, "Describe the
- Activity..." The ACTYLOG dataset has allocated for the response to this
- question a 20-character field which should give you enough room to
- adequately describe the activity. If you should exceed the 20-character
- limit, only the first 20 characters in your response will be included in
- the dataset. TIP: If you wish to distinguish between Pack and/or Den
- events, start each entry with either "D-" or "P-", as appropriate.
-
- 5.3.2 Date. You will be asked, "What date did you leave the
- assemble area? (YYMMDD)" PACK TRACKER will require a 6-digit date (e.g.,
- 900204 = 4 February 1990) and will use this date when reporting activities
- -4-
- by sorting on the date in the various printed reports.
-
- 5.3.3 Days and Nights. PACK TRACKER will use the numbers
- you provide here to keep track of camping experience.
-
- ** 5.3.4 Tip. If you have Scouts who leave an event early, or
- arrive late to an event, you can log their attendance as a separate event
- so that their number of days and nights is accurate. Essentially, what you
- would do is to repeat all relevant data entered for the first activity log
- entry, except for the dates, which you would change to reflect the
- different dates attended.
-
- 6.0 PRINTING ROSTERS, LABELS, or PRE-FORMATTED REPORTS.
-
- 6.1 Mechanics of printing rosters, labels, or pre-formatted reports.
- At the PACK TRACKER Main Menu, select the Report option to activate this
- module. You will be presented with a secondary menu that will offer you a
- selection of three different label formats or three roster formats or three
- preformatted reports, as discussed below.
-
- 6.2 Printing Rosters. PACK TRACKER will prepare a roster of the
- Scouts or Scouters in a pack which will include:
- For Cub Scouts: For Scouters:
- Name Name
- Address Address
- Telephone - Den Home Telephone
- Pack or Den Office Pack Office
- Parent's Names - Adv Level
-
- PACK TRACKER will also prepare a report listing all participants by
- Den. This report includes the name, address, telephone, rank, and office
- within the Den.
-
- In addition to these rosters, PACK TRACKER will also produce a roster
- of former members of your unit which includes their name, the date they
- joined the unit and the date they were removed from the pack roster.
-
- 6.2.1 The printing function invoked here includes an imbedded
- command to your printer to use the compressed print mode. This allows PACK
- TRACKER to print four roster entries across a line of the printed page.
-
- 6.3 Printing Labels. PACK TRACKER will offer you a selection of label
- configurations which conforms to most standard label sizes and
- configurations. PACK TRACKER will print three types of labels:
-
- 6.3.1 A set of labels for all Scouts in the Pack addressed, "To
- the Parents of " each Cub Scout. These are envisioned to be used with
- newsletters, committee letters, and other such mailings.
-
- 6.3.2 A set of labels for all Scouters in the unit. As with the
- "parent" labels, these are envisioned for specific mailing purposes.
-
- 6.3.3 A set of generic return address labels. These labels, which
- include the Council, District, and Unit identification are envisioned to be
- used as return address labels where the returnability of the mailing is
- irrelevant (since no real "address" data is included) or they can be used
- -5-
- to produce gummed labels for labeling unit equipment.
-
- 6.4 Printing/viewing specified reports. In general, PACK TRACKER is
- set up to deliver 75 characters of print across a page with a 5 character
- margin.
-
- 6.4.1 Pack Attendance Report. (This report can either be viewed
- or printed.) This is a summary report which analyzes the attendance record
- for each Cub Scout in the unit and reports that attendance in terms of a
- percentile of all meetings recorded during a specified period of time. PACK
- TRACKER will ask for a begin and end date (both in a YYMMDD format; e.g.,
- 900204 = February 4th, 1990) and use those dates as the top and bottom ends
- of the considered period of time.
-
- 6.4.2 Individual Cub Scout (or Scouter) Record. (This report
- will only be printed.) This report will print all details of a Cub Scout
- (or Scouter) as reflected in Pack records. The data is presented so that
- this report can serve as a Transfer Sheet for an individual as it contains
- a place for a certifying signature from the Cubmaster.
-
- 7.0 UPDATING PACK ATTENDANCE RECORDS. Respond to the date prompt,
- using the now familiar YYMMDD format, and then PACK TRACKER will take you
- through the unit's Cub Scout roster so that you may mark all Scouts
- attending that specified meeting.
-
- 8.0 Backing up data to floppy disk. THIS PROCEDURE IS DESIGNED TO BE
- USED ONLY BY HARD DISK SYSTEMS. Double floppy disk systems can achieve the
- desired level of data security by simply copying the diskette with the
- various .DBF files onto a blank, formatted diskette using DOS.
-
- 8.1 Backing up data is a procedure that is seldom appreciated until a
- tragic accident or electronic malfunction reminds people that they should
- have backed up. WE STRONGLY URGE UNITS TO MAINTAIN SECURE COPIES OF ALL
- DATA. In fact, we recommend that units maintain a two or three tiered
- backup system so that you have a somewhat redundant backup disk collection.
-
- 8.2 Before invoking this module, please ensure that you have a blank,
- formatted diskette available. REMEMBER, write on the label before putting
- the label on the diskette.
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- -6-
- Appendix A - Setting Up Your Printer
-
- PACK TRACKER has been designed to work with the printers listed below.
- Upon running PACK TRACKER for the first time, you will be asked to define
- the printer that you will be using with this program. Select the printer
- your system is using from the list of printers provided below and make a
- note (mental or otherwise) of the number that has been assigned to that
- printer. When requested by PACK TRACKER, type in the number that
- corresponds to your printer and PACK TRACKER will make the various codes
- that apply to your printer a part of its operating memory.
-
- NOTE: If your specific printer is not listed below, consult
- your printer's User Manual to determine which of the printers
- listed below are the printers that are compatible with your prin-
- ter. Some trial and error testing will indicate which printer
- selection gives you the best results.
-
- Should you ever changes your printer, select the menu option on the
- PACK TRACKER Main Menu which allows you to change your printer. After
- consulting the list below, type in the number that corresponds to the new
- printer that you are using. PACK TRACKER will make the necessary changes to
- the operating files and you may immediately begin to use your new printer
- settings.
-
-
- LIST OF PRINTERS SUPPORTED BY PACK TRACKER
-
- AST TurboLaser 1 Cordata LP300 20
- Alphacom 8125 2 Cordata Lbls 10x1"high 21
- Anadex 9620A 3 DaisyWriter 1500/2000 22
- Anadex DP-6500 4 Data Products SPG-8010 23
- Anadex DP-9000/DP-9500 5 Datasouth DS 180 24
- Anadex DP-9001/DP-9501 6 Diablo 620 & 630 25
- Blaser 7 Dynax DX-15 26
- Brother HR1 8 Epson E/F/J/RX/LQ 27
- Brother HR15/25 9 Epson EX-800/1000 28
- C. Itoh 8510A 10 Epson LX 29
- C. Itoh F10 11 Epson LX-90 30
- C. Itoh LIPS 10+ 12 Epson MX 31
- Canon LBP-8 A1/A2 13 Generic printer 32
- Canon LBP-8 A1/A2(ISO) 14 HP 2225C+ (Epson Mode) 33
- Centronics 351/352/353 15 HP 2225C+ (HP Mode) 34
- Centronics H80-1/H80-2 16 HP Label: 10x1" high 35
- Citizen MSP-10/MSP-15 17 HP Label: 11x1" high 36
- Comrex CR-I 18 HP Label: 7x1.5" high 37
- Comrex CR-II 19 HP LaserJet 38
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-
- A-1
- HP LaserJet 500/+/II 39 Qume Sprint 9/45, 9/55 86
- HP PaintJet (HP3630) 40 Sanyo PR-5500 87
- IBM 80 CPS Graphics 41 Silver Reed 550 (Line) 88
- IBM 80 CPS Matrix 42 Silver Reed 550 (Ser) 89
- IBM Color Printer 43 Silver Reed 770 90
- IBM LetterQuality 5218 44 Star Gemini 10-X/15-X 91
- IBM Pageprinter 3812 45 Star Radix 10/15 92
- IBM Proprinter 46 Texas Inst 850/855 93
- IBM Quietwriter 5201 47 Texas Inst 860/865 94
- IBM Quietwriter III 48 Toshiba P 341/351 95
- IBM Wheelprinter 5216 49 Toshiba P1340 96
- IDS 460 50 Toshiba P1350 97
- IDS Prism 80/132 51 Toshiba P1351 98
- Juki 6100 52 Xerox 2700 II 99
- Kyocera F-1010 (Land) 53 Xerox 4045 - 630 Mode 100
- Kyocera F-1010 (Port) 54
- Mannesmann MT160/180 55
- Mannesmann Spirit-80 56
- NEC Pinwriter P2/P3 57
- NEC Pinwriter P2200 58
- NEC Pinwriter P5/P6/P7 59
- NEC Silentwriter LC850 60
- NEC Silentwriter LC860 61
- NEC Spinwriter 3550 62
- NEC Spinwriter 5515/25 63
- NEC Spinwriter 7710/20 64
- NEC Spinwriter 7715/25 65
- NEC Spinwriter 7730 66
- Oki Laserline 6 67
- Oki Microline 182/183 68
- Oki Microline 192/193 69
- Oki Microline 292/3/4 70
- Oki Microline 82A/83A 71
- Oki Microline 84/92/93 72
- Oki Okimate 20 73
- Oki Pacemark 2350 74
- Oki Pacemark 2410 75
- Oki Pacemerk 2410-IBM 76
- Oki Plug&Play 192/193 77
- Oki Plug&Play 82A/83A 78
- Oki Plug&Play 84/92/93 79
- Panasonic KX-P1090 80
- Panasonic KX-P1091 81
- Panasonic KX-P3151 82
- QuadLaser 83
- Quadram QuadJet 84
- Qume Sprint 5 85
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- A-2
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